Here are the questions taken direct from the ICO website:
1. Do you use CCTV for the purposes of crime prevention?
· Yes
· No
2. Are you processing personal information?
‘Processing’ means doing any of the following with the information:
· obtaining it;
· recording it;
· storing it;
· updating it; and
· sharing it.
‘Personal information’ means any detail about a living individual that can be used on its own, or with other data, to identify them.
· Yes
· No
3. Do you process the information electronically?
Answer ‘Yes’ if you process the information using computers or any system that can process the information automatically, including CCTV systems, digital cameras, smartphones, credit card machines, call logging and recording systems, clocking machines and audio-visual capture and storage systems.
· Yes
· No
4. Is your organisation responsible for deciding how the information is processed?
Answer ‘No’ if you only process information on behalf of another organisation.
· Yes
· No
5. Do you only process information for one of the following purposes?
· Judicial functions;
· domestic or recreational reasons (ie information relating to a hobby); or
· to maintain a public register (ie you are required by law to make the information publicly available).
· Yes
· No
6. Are you a not-for-profit organisation that qualifies for an exemption?
Answer ‘Yes’ if your organisation was established for not-for-profit making purposes and does not make a profit. Also answer ‘yes’ if your organisation makes a profit for its own purposes, as long as the profit is not used to enrich others. You must:
· only process information necessary to establish or maintain membership or support;
· only process information necessary to provide or administer activities for people who are members of the organisation or have regular contact with it;
· only share the information with people and organisations necessary to carry out the organisation’s activities. Important - if individuals give you permission to share their information, this is OK (you can still answer ‘yes’); and
· only keep the information while the individual is a member or supporter or as long as necessary for member/supporter administration.
You must answer ‘No’ if you use CCTV for crime prevention.
· Yes
· No
7. Are you processing information for any of the following purposes?
· Accountancy and auditing
· Administration of justice - including police and probation boards
· Administration of membership assoication records
· Advertising, marketing and public relations for others
· Canvassing political support amongst the electorate
· Charities - including housing associations
· Constituency casework
· Consultancy and advisory services
· Councils
· Credit referencing
· Crime prevention and prosecution of offenders (including CCTV systems)
· Debt administration
· Education – including schools
· Emergency services - including ambulance and fire service
· Health administration and provision of patient care - including medico legal, pharmacists, optometrists and dentists
· Insolvency practices
· Insurance administration
· Journalism and media
· Legal services
· Leisure – including airlines and TV/radio stations
· Loyalty cards
· Mortgage/ insurance broking
· Pastoral care
· Pensions administration
· Personal information processed by or obtained from a credit reference agency
· Private investigation
· Property management - including the selling and/ or letting of property
· Provision of childcare ie childminder
· Provision of financial services and advice
· Recruitment
· Research
· Social - including networking sites or dating agencies
· Software development - including web hosting and design or IT support
· Trading and sharing in personal information
· Training
· None of the above